Purpose

To identify required training in UF’s myTraining system for HWCOE IT employees.

Scope

Applies to HWCOE employees with IT job titles or responsibilities, whether full or part time.

Standard

1. The following myTraining modules are required (some, as noted, require periodic renewal):
   1. ITT102 – Protecting UF: Information Security Training (yearly)
   2. OOC101 – Compliance & Ethics: Doing Your Part for the Gator Good (yearly)
   3. PRV800 – HIPAA Awareness Training (yearly)
   4. PRV802 – FERPA Training (yearly)
   5. PRV804 – Protecting Social Security Numbers & Identity Theft Protection (yearly)
2. The following myTraining modules are required for obtaining the IT-Contact role within myAssets (additionally, request the UF_N_AM_MYASSETS_DEPT_ADMIN role):
   1. AST100 – Managing UF Assets
3. The following myTraining modules are required for access to the myIT ticketing system (additionally, request the UF_N_SM_STAFF role):
   1. OIT200 – ITSM: TeamDynamix (Technician User)
4. The following myTraining modules are required for access to the Integrated Risk Management (IRM) process (additionally, request the UF_SEC_ISM, UF_SEC_TECHCONTACT or UF_N_RSK_UF_USER role as appropriate):
   1. ITT104 – UF Risk Assessment Training
   2. ITT106 – Cybersecurity Incident Response
   3. ITT341 – EITA: Electronic Information Technology Accessibility at UF

Responsibilities

1. The College IT Director will annually review and update this administrative procedure annually.
2. The College IT Director will maintain a list of HWCOE IT employees subject to this administrative procedure.
3. Unit ISMs will report changes in Unit IT employees to the College IT Director.
4. Engineering Business Services-HR (EBS-HR) will pre-load required training for HWCOE IT employees when possible.
5. Engineering Business Services-HR (EBS-HR) will annually provide the College IT Director a training compliance report for HWCOE IT employees.
6. HWCOE IT employees must complete required training in a reasonable timeframe.

References

None

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